Questions about some fields and how it is used

[srikanth_adiga]

Q1: Collection protocol short title: There are two fields short title and long title. The short title is used to display the CP name in different pages. However, the current length of short title is not really “short”. So it ends up wrapping or getting chopped off in many pages.
Krishagni: Is it OK to enforce short title width of 10 chars?

Q2: SCG Name: Current auto generator is . That does not look very useful to me.
Krishagni: What is this field used for? How do you generated your SCG names? If you enter manually, do you have a format?

Q3: Participant protocol id: is currently optional data; either it is system generated or manually populated.
Krishagni: Can this be made mandatory? You can let the system auto-generate an unique ID.

Q4: Specimen class: This is used to short-list the specimen type.
Krishagni: Do we need this? Can we not just show the full list of type and let user select a type?

Q5: Collection protocol fields: “consent waived” and “store all aliquots in same container”
Krishagni: Plan to remove these fields

[Amy_Brink]

Q1: Collection protocol short title: There are two fields short title and long title. The short title is used to display the CP name in different pages. However, the current length of short title is not really “short”. So it ends up wrapping or getting chopped off in many pages.Krishagni: Is it OK to enforce short title width of 10 chars?
Amy Response I think that 10 character is too restrictive and most users will not be able to create a short title with any real meaning to relate to the Long Title. I think Wash U has done a pretty good job of trying to keep the short title short so I did a little calculating. There are 933 CPs in our caTissue. If I look at CPs with short titles with 10 character or less, we have 204 cps that would fall into that category (so roughly 21% of the CPs). I then looked at how many CPs had 25 characters or less and we have 604 CPs that would fall into this category (roughly 65%). Finally I looked at 50 characters or less and 904 CPs fell into this category (97%). So I guess my question back would be, at how many characters does this happen. Personally I think 50 characters is plenty to create a useful short title.

Q2: SCG Name: Current auto generator is . That does not look very useful to me.Krishagni: What is this field used for? How do you generated your SCG names? If you enter manually, do you have a format?–
Amy Response We let the system generate the SCG name and always have because we only use the SCG name in searches, such as show me all specimens in this SCG (insert SCG name into search). The only other time SCG name is used is for Bulk uploads.

Q3: Participant protocol id: is currently optional data; either it is system generated or manually populated. Krishagni: Can this be made mandatory? You can let the system auto-generate an unique ID.–
Amy Response: I am not opposed to this as this is how we currently have our caTissue set up. We basically have three use cases at Wash U. Case 1: we have the PPI format set at the CP level, so when the patient is registered the PPI is generated according the the CP. Case 2: we enter the PPI when the patient is registered as the CRA has provided us with the patient’s PPI. In this case the CRA tracks the PPIs for their study and tells the lab what the PPI is for the patient. Case 3: Used for our general banking protocol as PPI are not assigned necessary to the actual collection because we have PHI, but when we distributed specimens, we can use the PPI to the distribution report (no PHI is given to researcher then, but still allows us to track it) In this case the PPI field is left blank and when we click submit the PPi is auto generated.

Q4: Specimen class: This is used to short-list the specimen type. Krishagni: Do we need this? Can we not just show the full list of type and let user select a type?–
Amy Response: I like have the truncated list rather than a large list to search thru to find the specimen type I am looking for. Often times the lists are not alphabetized so its a pain to find the type if you are using the dropdown list. I think removing this would also effect searching. If want to see all Tissue specimens on a CP, I can just select the class Tissue. If this is removed, I would have to list out all the types that are tissue related, this would be more time consuming.

Q5: Collection protocol fields: “consent waived” and "store all aliquots in same container"Krishagni: Plan to remove these fields

Amy Response: I am guessing you are referring to removing these fields form the Create CP page. If Consent Waived is removed how would sites record that consent is not required? I am not sure how many users actually use it, though. So I guess I do not have any strong feeling for removing or keeping it.
As far as “store all specimens in the same container” again I am not sure how many users actually use this feature, but I do know those that do, it greatly helps when OS (caTissue) is selecting the storage container. Will there be an option when specimens are being created to store specimens in the same container? It think that if there is an option when creating specimens then it would be fine to remove from the collection protocol page.

[srikanth_adiga]

Amy,

50 chars would be this big: “12345678901234567890123456789012345678901234567890”. That is still little bigger than ideal to fit in all the UI cards, dropdowns, etc so that its easily viewable.

I think 30 chars is most optimal. It covers ~7 out 10 cases and rest 3 you can edit to make it smaller.

Or the other option is to keep the at 50 but truncate it while displaying in the screens where it can be fully displayed. Like “123456789012345678901234567890…”

~Sri

[bob_lange]

I took a quick look in our database at Hopkins and we don’t have anything over 20 characters for Short Title, but we do have multiple CPs with short titles between 10 and 20. I agree with Amy that 10 is too restrictive, but I think we would be fine at 30 characters.

@Matthew_Marcetich, do you agree?

[Matthew_Marcetich]

@bob_lange Yes, our short titles do not exceed 20 characters, and I agree a 30-character limit would be fine for our users.

[Amy_Brink]

I am good with a 30 character limit. So what will happen when sites have CP short titles now that are greater that 30 characters when they migrate to OS? Will they need to rename them?